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Presenter guidelines for oral presentations

Oral presentations are organised in sessions scheduled in specific conference rooms indicated in the programme. In general, a single presentation has a total of 15 minutes’ duration. Please note that the duration given to your oral presentation includes 3 minutes for questions and discussion (for example, a 15-minute talk should be 12 minutes of presentation and 3 minutes of discussion).

The authors are kindly asked to upload their presentations on computers available in the main hall in the morning of the respective talk from 08:30 onwards up to 30 minutes prior to the time block of the session. Computer assistants will be available to help.

Lecture room equipment

  • Video projector
  • Laptop for the upload of presentations (USB flash drive only), including Internet connection
  • Speaker microphone
  • Laser pointer

Lecture room software

The laptop in each lecture is equipped with the latest versions of the following software:

  • Windows 10
  • Microsoft Office 2016 (PowerPoint, Word)
  • Internet Explorer
  • Adobe Reader
  • Windows Media Player
  • LibreOffice
  • VLC media player

Oral summaries of posters

Authors of poster papers should be prepared to provide ad hoc a summary of their poster presentation (1–2 slides) during the corresponding oral session in case a gap should occur in the time schedule or if the convener has foreseen the presentation of poster summaries during the oral session.

Oral no-shows

The inclusion of your abstract in the conference programme obliges you or one of your co-authors to present your contribution at the time and in the manner indicated. If you already know that your contribution will not be presented, you are asked to withdraw your abstract as soon as possible.


It is strictly prohibited to take photos of any scientific material during oral or poster sessions without the explicit permission from the authors.